Conferences

#SPC18 session recap: Leverage Intelligent Video to Power a Collaborative Organization with Microsoft Stream

This week I’ve had the privilege to attend and speak at the 2018 SharePoint Conference. The conference has been amazing–great content, a fun venue, and fantastic speakers and attendees.

One of the sessions I’ve been looking forward to attending centers on Stream, including an overview of the app, a demo of its Office 365 integration, and migration paths from Office 365 Video. Check out my “pseudo” live blog of the session below. (I call it a “pseudo” live blog because I’m posting the recap in its entirety at the end of the session.)

Leverage Intelligent Video to Power a Collaborative Organization with Microsoft Stream

  • “Video is becoming ubiquitous in our personal and work lives”
  • As humans, we can process video 60,000 times faster than text (Liraz Margalit, Ph.D)
  • Key scenarios for use of video in organizations:
    • Executive communications
    • Training
    • Onboarding
    • Peer-to-peer knowledge sharing (usage is increasing due to the ease of creating video content. Subject matter experts are increasingly leveraging video to share what they know with others)
  • Stream is an enterprise video service; a destination where all the videos in your organization can be stored and discovered
  • The Stream homepage includes:
    • Trending videos
    • Spotlight videos (aka videos that have been “pinned” to appear by a Stream administrator)
    • Stream video watchlist
    • List of Stream channels I’ve followed
  • PowerPoint can be used as your video creation tool. The PowerPoint Recording tab enables you to create your recording. The Publish to Stream button converts your PowerPoint video into an MP4 file and automatically uploads it to Stream
  • All videos in Stream are automatically closed-captioned if the video is labeled as English or Spanish
  • Full-scale video transcripts are created for E5 customers. The transcripts are displayed alongside the Stream video, are editable by the video owner and allow users to jump to any point of video by clicking on the transcript. (Note: Only videos in English and Spanish are automatically transcribed).
  • E5 customers also have a People tab that appears under each Stream video. A picture of each person featured in the Stream video is shown. Click on a picture to jump to the point of the video where they are featured
  • Video analytics and REST APIs are not yet available in Stream
  • Stream videos are not available for searching in Delve at this time
  • Upload limit for a single Stream video is 50GB

Office 365 integration:

  • Stream supports Office 365 groups. Channels can be leveraged within an Office 365 group to segment videos by need/subject/audience
  • Each Office 365 group gets a unique landing page in Stream. This allows for highlighting of group videos
  • A Stream web part is available for SharePoint Online. The web part can be used to share a single Stream video or an entire Stream channel. All videos are played directly within the SharePoint Online page
  • Stream tabs can also be created in Teams. The Stream tab can display individual Stream videos or entire Stream channels
  • Yammer integration is also available
  • The goal is to continue evolving Stream integration into other Office 365 products

Stream administration:

  • All Office 365 global admins are Stream admins by default. You can also denote other individuals to be Stream admins
  • Stream admins can:
    • Set spotlight videos (aka videos that will be tagged to display on the Stream homepage carousel)
    • Configure a Stream video upload policy. Once defined, the policy will pop-up when a new user uploads a Stream video. The policy must be read and accepted before the user can continue
    • View storage consumption. Default Stream storage is 500GB, plus 0.5GB of storage per user. Additional storage can be purchased
    • Restrict the use of comments on videos. Individual video owners can restrict comments for their videos even if Stream comments are turned on by default
    • Restrict who can upload videos and create Stream channels
    • Run reports on Stream users. User reports include:
      • User’s unique ID
      • A list of the user’s uploaded videos
      • A list of the videos the user has access to
      • A list of channels the user has created
      • A list of all the groups the user is a member of
      • A list of all comments the user has made on Stream videos
    • Alter Stream videos (normally only video owners can edit video details)
    • Delete video comments

Stream permissions:

  • Stream videos can be secured with unique permissions. You can name specific users, leverage Active Directory groups or define an Office 365 group
  • No security can be set up for a Stream video channel on its own. Permissions are managed at the individual Stream video level or at the Office 365 group level
  • Stream does not support guest or external anonymous user access (possibly coming in 2019). In order to view a video in Stream today, all users must have an Office 365 Stream license

Office 365 Video to Stream migration:

  • Microsoft is programmatically going to migrate customers. Beta migrations are occurring in May 2018, with opt-in and opt-out customer migrations coming afterwards. (No specific timeline has been set.) Eventually, customers will not be able to opt-out; all Office 365 Videos will be migrated to Stream programmatically
  • Migration process is built into the browser interface. All content will be available for review in Stream before you go live

Stream roadmap (aka future items being defined and/or developed):

  • Stream mobile app with offline playback
  • Responsive channel web part for SharePoint
  • Teams meeting recordings auto-published to Stream
  • Branding via Office 365 suite navigation bar
  • External public anonymous videos
  • Video analytics/stats
  • Integration with enterprise search
  • Playlists
  • Interactive videos

Links for more information

SharePoint Fest DC (March 26-30, 2018)

It’s almost time for SharePoint Fest DC 2018! I’m excited to head back to Washington DC for this year’s conference, where I’ll be presenting a full-day user adoption and innovation games workshop along with sessions on requirements gathering/consensus building, user adoption and reclaiming overgrown SharePoint implementations.

SharePoint Fest DC is always a great event, particularly if you’re able to attend the 2 days of pre-conference workshops early in the week. There’s a mix of technical how-to sessions for SharePoint/Office 365 information workers, IT Pros and Developers and conceptual sessions on user adoption, governance, business valuation, search, content management, etc. And with the new 5-day conference format (2 days of workshops and 3 days of sessions), you’ll be able to learn more and engage with speakers to get your SharePoint/Office 365 questions answered. For more information, check out the conference agenda.

When you register, use discount code HaaseDC100 to save $100.

SarahHaaseDC2018

Abstracts for my SharePoint Fest DC workshop and sessions:

Cowboys versus Ninjas: A user adoption and innovation games workshop
Driving effective user adoption for collaborative platforms like SharePoint and Office 365 is incredibly difficult. Most companies veer off-course, missing the opportunity to engage users, build internal communities and drive business engagement and value. The result: a muddle of unused SharePoint sites, negligible business buy-in and a maze of nested file repositories.

This full-day workshop explores common user adoption myths and explains the role social epidemics play in driving adoption of collaborative toolsets. You’ll learn practical tips and tricks for engaging key user constituencies in your organization, learn key motivational techniques to drive technology adoption and explore how innovation games can help you drive shared understanding and build a unified vision.

By the time you complete this workshop, you’ll know how to inspire your SharePoint ninjas, channel your enthusiasts, wrangle your cowboys and work with (or around) your naysayers.

Gathering requirements and building user consensus

If you’re struggling with a revolving set of changes to your user’s requirements or are having difficulty getting users excited about what SharePoint/Office 365 can do for them, know that IT CAN GET BETTER! This session explores user engagement, outlining practical methodologies for effectively gathering requirements and getting users excited about SharePoint/Office 365. We’ll review proven methodologies for engaging users in requirements gathering sessions and teach you how to facilitate innovation games to document user challenges and build consensus.

When cookie-cutter user adoption doesn’t cut it

Most of us learn from others. We look for leaders in a given field, learn how they do things and try to replicate their formula for success. This approach seems logical, doesn’t it? Identify, learn and replicate. Unfortunately, user adoption isn’t a cookie-cutter exercise. Attempts to take good Collaboration ideas (ideas that drive effective governance and successful user adoption) and re-use them often fail.

In this session, we’ll examine why reused ideas and solutions often fail and offer practical ideas for overcoming this re-use barrier. We’ll also discuss our real-life experience integrating innovative governance and user adoption strategies across companies. You’ll learn how to examine your users, your culture and your Collaboration goals so you can tailor others’ solutions to meet your needs.

Reclaiming SharePoint: How to reel in an overgrown implementation

SharePoint is organic. File-based SharePoint sites grow exponentially, consuming more and more storage space and making it difficult for users to find what they need. Governance plans designed to steer SharePoint’s utilization tarnish over time, discouraging users from adopting the platform.

This session outlines the reasons why SharePoint environments become overgrown and under-utilized and provides practical guidance on how you can assess your implementation and create a revitalization plan. We’ll also review several real-world SharePoint turnaround stories, highlighting the challenges faced and the methods taken to revive user adoption. Whether you have a “green-field” implementation with no formal governance in place or have a faded governance model that is no longer working, you’ll leave this session with proven techniques for engaging your key constituents and driving change.

 

 

SharePoint Conference North America

After a 4-year hiatus, we’re going to have another Microsoft-produced SharePoint Conference! SharePoint Conference North America will be held May 21-23, 2018 in Las Vegas, NV.

The conference will include 150+ sessions from Microsoft staffers and community experts, including a keynote by Jeff Teper (Microsoft Corporate Vice President for Office, OneDrive and SharePoint). It is THE opportunity to hear the latest in SharePoint feature updates and learn more about the SharePoint roadmap.

I’ll be delivering two sessions at the conference–one on user adoption and another on reclaiming overgrown SharePoint implementations. My full session abstracts are listed below, along with a video promo for the event. For a list of all SharePoint Conference North America sessions, visit the conference web site.

I’m looking forward to BEING THERE for @SPCONF. Hope to see you there as well!

Want to save $50 on your SharePoint Conference North America registration fee? Use the discount code HAASE when you register for the conference.

SPCNA_1000x560_SPConf_HAASE

My SharePoint Conference North America sessions:

  • Cowboys versus Ninjas: The key to understanding your SharePoint users
    Every company (and every SharePoint and Office 365 implementation) is unique. We have different visions of success, a diverse set of desired outcomes, unique business goals and a dizzying array of governance policies. But our SharePoint users are much more alike than we realize. In this session, we’ll define the six key characters that can make (or break) your SharePoint or Office 365 implementation. You’ll learn how to identify the strengths and weaknesses of your users, understand what’s driving them and build methodologies to engage, challenge and ultimately channel your users to drive success.
  • Reclaiming SharePoint: How to reel in an overgrown implementation
    SharePoint is organic. File-based SharePoint sites grow exponentially, consuming more and more storage space and making it difficult for users to find what they need. Governance plans designed to steer SharePoint’s utilization tarnish over time, discouraging users from adopting the platform. This session outlines the reasons why SharePoint environments become overgrown and under-utilized and provides practical guidance on how you can assess your implementation and create a revitalization plan. We’ll also review several real-world SharePoint turnaround stories, highlighting the challenges faced and the methods taken to revive user adoption. Whether you have a “green-field” implementation with no formal governance in place or have a faded governance model that is no longer working, you’ll leave this session with proven techniques for engaging your key constituents and driving change.

 

The Rise of the Ninjas

This week, I delivered a half-day user adoption workshop at SharePoint Fest Chicago 2017. The workshop, titled “The rise of the ninjas: A unique methodology for driving SharePoint user adoption,” explains how to plan for an effective SharePoint/Office 365 adoption campaign and how to reclaim an existing implementation that has failed to gain traction with your user base.

The workshop introduced why SharePoint/Office 365 user adoption is a wicked problem, outlined two examples of how companies that “got it wrong” were able to build a turnaround strategy, and provided practical tips for driving adoption wins. The workshop also highlighted several key tenets of effective user adoption:

For more information, feel free to check out the session slides.

Workshop Abstract:

The rise of the ninjas: A unique methodology for driving SharePoint user adoption
This half-day workshop discusses the “chaos-to-clarity” journey many organizations take on their path to a successful SharePoint implementation. We will look at common training, governance and user adoption pitfalls, provide recommendations for framing a successful SharePoint Center of Excellence (COE) and give you practical tips for building an internal user community of SharePoint ninjas. These strategies can change the course of your SharePoint implementation and catapult you from being “just another file repository” to being the premier workflow automation tool people want to use. 

SharePoint Fest Chicago (December 5-8, 2017)

I’m excited to close out 2017 with a trip to Chicago for SharePoint Fest December 5th-8th. I’ll be presenting a half-day user adoption workshop along with sessions on business process automation and ROI.

SharePoint Fest Chicago is always a great event–particularly if you’re able to attend the 2 days of pre-conference workshops early in the week. There’s a mix of technical how-to sessions for SharePoint/Office 365 information workers, IT Pros and Developers and conceptual sessions on user adoption, governance, business valuation, search, content management, etc. If you haven’t registered for the conference yet, use my speaker code Haase100 to save $100 on the conference fee.

spfest_chicago_2017_banner

Abstracts for SELRES_beaba191-bd19-45ed-80b2-9db895d9a169my SELRES_beaba191-bd19-45ed-80b2-9db895d9a169SharePoint Fest Chicago workshop and sessions:

  • The rise of the ninjas: A unique methodology for driving SharePoint user adoption
    This half-day workshop discusses the “chaos-to-clarity” journey many organizations take on their path to a successful SharePoint implementation. We will look at common training, governance and user adoption pitfalls, provide recommendations for framing a successful SharePoint Center of Excellence (COE) and give you practical tips for building an internal user community of SharePoint ninjas. These strategies can change the course of your SharePoint implementation and catapult you from being “just another file repository” to being the premier workflow automation tool people want to use. For more info on this workshop, check out my workshop preview video.
  • Escaping the land of confusion: How to create effective business process solutions in SharePoint
    Are you caught in an infinite loop of overgrown, outdated processes? Are your end-users stuck in a rut, copying data between an endless string of Excel spreadsheets? If so, this is the conference session for you! We’ll explore common process engineering methodologies, outline the “universal truths” that will help you relate to your business users and expose the “forgotten layer of content management” that exists at most organizations. Then it’s GO TIME! We’ll outline a formula for finding your alpha project, provide a streamlined storyboarding/requirements gathering process and show you how to incorporate ROI valuations into your project timeline. You will leave this session with a “couch-to-success” plan for building effective business process solutions.
  • De-Mystifying ROI calculation for SharePoint
    ROI is a “fancy” acronym for Return on Investment. While ROI implies success, it usually involves mysterious mathematical formulas that many people can’t see or understand. So how does an everyday SharePoint business owner tackle the ROI puzzle? Do you just “flip the switch” on your implementation and move on? Or are you so busy with post-launch support that you don’t have time to circle back and quantify your results? This session will help you demonstrate the business value for your SharePoint implementation. We’ll examine common ROI calculation methodologies while providing strategies for identifying your ROI niche and quantifying the business value of your SharePoint implementation.

Keynote video: Understanding metadata

This is the 2nd in a series of blog posts dedicated to sharing favorite speeches from previous conferences/events. This week I’m sharing Ruven Gotz’s session Understanding Metadata – Working with stakeholders to build the taxonomy. Ruven delivered this session at the 2011 SHARE conference in Sydney, Australia. It explains what metadata is, why it’s important and how you can explain it to your stakeholders. Consider it your metadata 101 course that covers everything from hamsters to soup cans.

The formal session abstract and speaker bio are included at the bottom of this post. Enjoy!

[vimeo http://vimeo.com/33202418 w=500&h=280]

 

Session abstract:

When it comes to defining the site columns and content types for a project, the first step is to help your stakeholders understand the ‘what and the why’ of metadata so that they can picture how they are going to organise the documents.

Once this is accomplished, you can start to inventory the types of documents that are going to live in SharePoint and then explain the function of content types and site columns.

This presentation will explore some methods that have proven to be successful for explaining these concepts and then organising the taxonomy.

See how to use tools that help users to inventory their documents and capture the metadata (and how to identify the right metadata). You will see how to conduct workshops that help you and your clients to organise this information and then document the taxonomy in a form that can be shared, reviewed and easily modified.

At the final stages, you will see how the required document libraries begin to emerge as part of this process.

Ruven’s speaker bio:

With over 20 years of IT industry experience, Ruven has spent the past seven years delivering award-winning SharePoint solutions for a wide range of clients. As a Business Analyst and Information Architect, Ruven is able to apply his education and experience in Psychology, Computer Science, Economics, Software Development and Training to solve complex problems. He has become a leader in the use of visual tools to help his clients and team members achieve shared understanding of problems and goals and shared commitment towards implementing a successful solution.

Keynote video: Earning the right to seek executive SharePoint support

I’m starting a new blog post series to share some of my favorite keynote speeches from past conferences/events. First on the list is Michael Sampson’s session Success with SharePoint: Earning the right to seek executive support, which was presented at the 2012 SHARE conference held in Atlanta. Michael did a fantastic job on this presentation–he explains why pleas for executive SharePoint support fail and provides guidance on how to change your approach. Some of my favorite one-liners from the session are:

  • “Success is 90% people, 10% technology.”
  • You have to build credibility with your executives. Stop being the excited teenager.
  • You have to earn the right to talk to your executives about SharePoint.

The formal session abstract and speaker bio are included at the bottom of this post. Enjoy!

[vimeo http://vimeo.com/41731754 w=500&h=280]

Here’s the abstract for this session:

Many IT departments have installed SharePoint and are now wondering how to make the technology deliver business value. A quick answer is often to seek executive support, but before rushing to do so, there are a number of critical disciplines that need to be put in place to earn the right for making this approach.

The keynote will present the roadmap to success with SharePoint, and the role of executive support in transforming SharePoint into a place where great business gets done.

Lessons: – Having the technology available is a common place to start, but you can’t stay there forever – Success with SharePoint involves following a roadmap to success, including vision, governance, engagement, and user adoption – Executives have a role to play in the roadmap to success, but you have to earn the right to seek their support

And here is Michael’s speaker bio:

Michael Sampson is a collaboration strategist. His passion is helping organizations to make collaboration work, when their employees have to work together effectively and efficiency while separated by distance and time. Michael advises end-user organizations in New Zealand, Australia, the United States, and Europe.  He holds an MCom with first class honors in telecommunications-based IT, from the University of Canterbury in New Zealand.  Michael is the author of four books on collaboration strategy—Collaboration Roadmap, User Adoption Strategies, SharePoint Roadmap for Collaboration, and Seamless Teamwork.  His blog can be found at http://currents.michaelsampson.net/ and you can follow him on Twitter: @collabguy

Don’t forget to SHARE!

In my last post, I talked about the road to becoming a SharePoint speaker. As SharePoint’s popularity continues to grow, the number and variety of SharePoint user groups, events and conferences has exploded. Whether you’re an IT Pro, a SharePoint developer or an end-user focused on business process automation, there’s a SharePoint event designed for you. The key (and the challenge) is finding the events and conferences that fit your niche.

My niche is leveraging SharePoint to drive business value. From business process re-engineering solutions to studying the latest trends in user adoption and governance, my focus is on business engagement. One of the reasons I love attending SHARE conferences is their dedication to building events exclusively for business users like me. With focus areas like change management, training/resource management, information architecture, workflows & business process automation and social business, these events are dedicated to helping users design and build a business case/roadmap for SharePoint success.

This year I’m speaking at two SHARE events–SHARE Johannesburg in March and SHARE Atlanta in April. I’ll be delivering the following four sessions over the course of both conferences:

  • Escaping the land of confusion: How to create effective business process solutions in SharePoint
  • In search of the SharePoint tipping point
  • De-Mystifying ROI calculation for SharePoint
  • SharePoint doesn’t have to be hard: Setting the stage for SHARE success

The recurring theme through all of these sessions is Do something. Don’t sit back waiting for someone to give you permission to try something new. If you have an idea, go after it. The mere act of starting something increases your chances of being successful. For more on this “do something” theme, check out Seth Godin’s blog post “Reject the tyranny of being picked: pick yourself.”

And if you’re a SharePoint business user, don’t miss your chance to register for a SHARE conference near you. I look forward to seeing you there!

Don’t miss your chance to win the Golden Lifeguard Award

If you’re a SharePoint governance pro, you have to check out Axceler’s new Golden Lifeguard Award. The award “honors an individual or a team that has conceived, developed and defined best practices around governance that resulted in a notable increase in security and compliance within their SharePoint environment.”

All award submissions will be evaluated by a team of judges, including myself, Michael Pisarek, Susan Hanley, Ruven Gotz, Veronique Palmer, David Rubinstein and Owen Allen. The winner will be unveiled at a gala event on November 14th at the Tryst nightclub in the Wynn Resort during the SharePoint Conference 2012 in Las Vegas.

To submit an award nomination, go to: http://info.axceler.com/golden-lifeguard-award/. There is no cost to submit, and you do not have to be an Axceler customer to participate.

The nomination deadline is October 18, 2012.