Podcast

How much control do you enforce on your Microsoft 365 services?

In this episode of the Microsoft 365 Voice, we discuss controls you should enforce on your Microsoft 365 services. This is a broad topic, and the approach taken needs to reflect your organization’s use cases, risk acceptance stance, industry, and regulatory needs.

Key topics discussed:

  • Should you enable all your M365 services (e.g. email, OneDrive, SharePoint Online, Teams, etc.) at once? We discuss the benefits and drawbacks of a holistic “big bang” rollout versus enabling services individually or in small groups.
  • How do you manage and secure M365 mobile apps? Do you enable mobile app access at the same time you enable browser or desktop applications (e.g. do you roll out Teams for desktop, browser, and mobile simultaneously)? And how will you manage your mobile security?
  • The importance of planning. Understand your organization’s needs, your appetite for control and risk, and how the Microsoft 365 services work together before you build your rollout and enforcement plans.

Have a Microsoft 365 question? Submit it online! Your question may be featured in a future podcast episode.

 

Managing a Microsoft Teams deployment with effective governance

In this episode of the Microsoft 365 Voice, we address a listener question about how to quickly (and safely) deploy Microsoft Teams. COVID-19 has driven a massive increase in Microsoft Teams deployments to support staff that are now working exclusively from home. In many cases, these Teams deployments are being done quickly and without the normal governance rigor.

Listen in to hear our recommendations for planning a quick deployment of Microsoft Teams. We highlight key governance decisions that need to be made prior to your rollout, as well as governance follow-ups that can be done after Teams is deployed. Enjoy!

Have a Microsoft 365 question? Submit it online! Your question may be featured in a future podcast episode.

 

Protecting your data in Microsoft 365: A quick walkthrough of the M365 security settings

banner-smallIn this episode of the Microsoft 365 Voice, we outline Microsoft 365 security settings for protecting your data. We cover authentication options and identity protection, data security policies, Microsoft Cloud App Security (MCAS), Data Loss Prevention (DLP), limiting third-party connectors in Power Automate, and how to protect content being shared from SharePoint and OneDrive. It’s a whirlwind tour of Microsoft 365 security settings in less than 25 minutes. Enjoy!

Have a Microsoft 365 question? Submit it online! Your question may be featured in a future podcast episode.

 

How do you manage your content lifecycle from Microsoft Teams to your Intranet?

In this episode of the Microsoft 365 Voice podcast, we answered a listener question about how files authored in Microsoft Teams could be shared organization-wide quickly and easily. The listener is leveraging Microsoft Teams and SharePoint in a mid to large-sized organization. They have content that is created in a departmental Microsoft Teams team, but later needs to be published to the intranet or a SharePoint Communications site so all employees can see it. During this episode, we provide best-practice recommendations for publishing content from Microsoft Teams to SharePoint. Enjoy!

Have a Microsoft 365 question? Submit it online! Your question may be featured in a future podcast episode.

 

How do you set up a strategy for Yammer?

M365VoiceLogoIn episode 12 of the Microsoft 365 Voice podcast, we share strategies for deploying and governing Yammer use in your organization. Key themes covered during the episode:

  • Getting started with Yammer
  • Helping your Human Resources and Corporate Communications departments feel comfortable with Yammer
  • Dealing with Yammer communities and conversations that cover non-work topics
  • Measuring Yammer’s utilization and value
  • Monitoring Yammer posts related to COVID-19
  • Leveraging the new Yammer web part to expose conversations in SharePoint, Teams, etc.

We hope you enjoy the episode!

Have a Microsoft 365 question? Submit it online! Your question may be featured in a future podcast episode.

 

Are metadata, content types, and taxonomy still relevant in SharePoint Online?

I have a big announcement to share today….I’m joining Antonio Maio and Mike Maadarani as a member of the Microsoft 365 Voice podcast!

The M365 Voice podcast provides product news and best-practices for Microsoft 365, including Office 365, Windows 10, and Enterprise Mobile Security (EMS). Antonio and Mike launched M365 Voice earlier this year, and have already hosted podcast episodes on Microsoft Search, Project Cortex, and Microsoft Teams private channels.

I joined the M365 Voice in April 2020, and am bringing with me a new Q&A format for some of our upcoming episodes. Each Q&A episode will feature a Microsoft 365 question pulled at random from our “question jar.” The questions will be fielded from all of you, and our responses are unplanned. You’ll be getting our collective (and immediate) wisdom recorded live on each podcast episode!

Check out my first episode below, where we answer the question “Are metadata, content types, and taxonomy still relevant in SharePoint Online?

Want to submit a question to the M365 Voice? Your question may make it on a future podcast episode!

The Coffee Chat on 365 Adoption (episode 7)

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Daniel Glenn and I recorded episode 7 of our podcast The Coffee Chat on 365 Adoption last week at SharePoint Fest Chicago. In this episode, we talk about how user self-service impacts adoption. Listen in to learn how governance and the amount of time taken to fulfill user requests for SharePoint sites, Office 365 groups, and Yammer communities impacts Office 365 usability.

We hope you enjoy episode 7!

About the podcast:
The Coffee Chat on 365 Adoption explores the challenge of driving Office 365 adoption at the organizational level. In episode 1, we dispelled the idea that adoption is an urban myth. We explained why the traditional “build it and they will come” IT model doesn’t work and outlined why organizations must invest in user adoption as an ongoing service.

Episode 2 focused on organizing and facilitating user adoption events. We shared creative ideas for hosting internal user group events, including virtual or in-person office hours, “lightning round” demos, and hack-a-thons (aka innovation day events). We also discussed the importance of making these events your own by tying them to your company culture.

Episode 3 focuses on strategies for building user adoption campaigns to support Office 365 product rollouts. We discuss how user personas can help you identify product use cases and key product features, share practical ideas for generating user excitement, and talk about the importance of running Office 365 pilot programs to road-test your communications and training plans.

Episode 4 is our listener Q&A session, where we answer questions like:

  • How do I work with (or around) executives that don’t support our SharePoint/Office 365 efforts?
  • How do I build a user adoption strategy when my own leader doesn’t want to support it as an ongoing service offering?
  • How can we encourage geographically-dispersed staff to engage in local Office 365 community events?

In episode 5, we confirmed and debunked common Office 365 user adoption myths. Check out the episode to learn our thoughts on myths like:

  • “We hire smart people. They’ll figure out how to use Office 365 for themselves.”
  • “If you build it, they will come.”
  • “Clicks (or volume) equals value.”
  • “Once that killer feature is here, the tools will sell themselves.”
  • “Voluntold champions will drive usage and adoption.”
  • “Organic adoption is the best!”

In episode 6, we discuss the role a village plays in an organization’s Office 365 adoption journey.

Previous posts in this series:

The Coffee Chat on 365 Adoption (episode 6)

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Daniel Glenn and I recorded episode 6 of our podcast >The Coffee Chat on 365 Adoption live at Microsoft Ignite 2019. In this It Takes A Village episode, we discuss the role a village plays in an organization’s Office 365 adoption journey. Learn how an internal community of users can educate your users, keep up with the pace of technological change, provide education and cheerleading support, and hold regular adoption events.

We hope you enjoy episode 6!

About the podcast:
The Coffee Chat on 365 Adoption explores the challenge of driving Office 365 adoption at the organizational level. In episode 1, we dispelled the idea that adoption is an urban myth. We explained why the traditional “build it and they will come” IT model doesn’t work and outlined why organizations must invest in user adoption as an ongoing service.

Episode 2 focused on organizing and facilitating user adoption events. We shared creative ideas for hosting internal user group events, including virtual or in-person office hours, “lightning round” demos, and hack-a-thons (aka innovation day events). We also discussed the importance of making these events your own by tying them to your company culture.

Episode 3 focuses on strategies for building user adoption campaigns to support Office 365 product rollouts. We discuss how user personas can help you identify product use cases and key product features, share practical ideas for generating user excitement, and talk about the importance of running Office 365 pilot programs to road-test your communications and training plans.

Episode 4 is our listener Q&A session, where we answer questions like:

  • How do I work with (or around) executives that don’t support our SharePoint/Office 365 efforts?
  • How do I build a user adoption strategy when my own leader doesn’t want to support it as an ongoing service offering?
  • How can we encourage geographically-dispersed staff to engage in local Office 365 community events?

In episode 5, we confirmed and debunked common Office 365 user adoption myths. Check out the episode to learn our thoughts on myths like:

  • “We hire smart people. They’ll figure out how to use Office 365 for themselves.”
  • “If you build it, they will come.”
  • “Clicks (or volume) equals value.”
  • “Once that killer feature is here, the tools will sell themselves.”
  • “Voluntold champions will drive usage and adoption.”
  • “Organic adoption is the best!”

Previous posts in this series:

The Coffee Chat on 365 Adoption (episode 5)

img_4406

Daniel Glenn and I recently recorded episode 5 in our podcast The Coffee Chat on 365 Adoption. In this myth-busting episode, we confirm and debunk common Office 365 user adoption myths. Check out our thoughts on common theories like:

  • “We hire smart people. They’ll figure out how to use Office 365 for themselves.”
  • “If you build it, they will come.”
  • “Clicks (or volume) equals value.”
  • “Once that killer feature is here, the tools will sell themselves.”
  • “Voluntold champions will drive usage and adoption.”
  • “Organic adoption is the best!”

We hope you enjoy episode 5!

About the podcast:
The Coffee Chat on 365 Adoption explores the challenge of driving Office 365 adoption at the organizational level. In episode 1, we dispelled the idea that adoption is an urban myth. We explained why the traditional “build it and they will come” IT model doesn’t work and outlined why organizations must invest in user adoption as an ongoing service.

Episode 2 focused on organizing and facilitating user adoption events. We shared creative ideas for hosting internal user group events, including virtual or in-person office hours, “lightning round” demos, and hack-a-thons (aka innovation day events). We also discussed the importance of making these events your own by tying them to your company culture.

Episode 3 focuses on strategies for building user adoption campaigns to support Office 365 product rollouts. We discuss how user personas can help you identify product use cases and key product features, share practical ideas for generating user excitement, and talk about the importance of running Office 365 pilot programs to road-test your communications and training plans.

Episode 4 is our listener Q&A session, where we answer questions like:

  • How do I work with (or around) executives that don’t support our SharePoint/Office 365 efforts?
  • How do I build a user adoption strategy when my own leader doesn’t want to support it as an ongoing service offering?
  • How can we encourage geographically-dispersed staff to engage in local Office 365 community events?

Previous posts in this series:

The Coffee Chat on 365 Adoption (episode 4)

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Daniel Glenn and I recently recorded episode 4 in our podcast miniseries The Coffee Chat on 365 Adoption. The user adoption Q&A episode focuses on answering listener questions, including:

  • How do I work with (or around) executives that don’t support our SharePoint/Office 365 efforts?
  • How do I build a user adoption strategy when my own leader doesn’t want to support it as an ongoing service offering?
  • How do we meld user adoption programs after a merger or acquisition?
  • How can we encourage geographically-dispersed staff to engage in local Office 365 community events?
  • How do we balance user adoption needs (e.g. speed of delivering new Office 365 groups) with the need for governance and rigor?

We hope you enjoy episode 4!

Want to know more about our podcast miniseries?
The Coffee Chat on 365 Adoption explores the challenge of driving Office 365 adoption at the organizational level. In episode 1, we dispelled the idea that adoption is an urban myth. We explained why the traditional “build it and they will come” IT model doesn’t work and outlined why organizations must invest in user adoption as an ongoing service.

Episode 2 focused on organizing and facilitating user adoption events. We shared creative ideas for hosting internal user group events, including virtual or in-person office hours, “lightning round” demos, and hack-a-thons (aka innovation day events). We also discussed the importance of making these events your own by tying them to your company culture.

Episode 3 focuses on strategies for building user adoption campaigns to support Office 365 product rollouts. We discuss how user personas can help you identify product use cases and key product features, share practical ideas for generating user excitement, and talk about the importance of running Office 365 pilot programs to road-test your communications and training plans.

Previous posts in this series: