New mass file deletion notifications in OneDrive for Business & SharePoint Online


In August 2018, Microsoft announced a new email notification feature for large file deletions that take place in SharePoint Online or OneDrive for Business. The feature proactively alerts users when an unusually large number of files are deleted in SharePoint Online or OneDrive for Business and outlines steps for restoring the files. Mass file deletion notifications is the latest in a series of features (including the recent SharePoint Online and OneDrive document library versioning changes) designed to reduce accidental data loss.

If a large number of files are deleted from a user’s OneDrive for Business account, the user will receive an email notification with instructions on how to restore their files from the recycle bin. Users that delete a large number of files from a SharePoint Online site will also receive an email notification with instructions on restoring those files.

The tricky part is determining how many files must be deleted before these automated notifications take place. According to Microsoft, “Notifications are sent to users when a higher than usual number of files are deleted per hour.” No additional information has been provided on how the ratio of file deletions is measured or what percentage increase in file deletions is enough to meet the notification threshold. As Microsoft calls out, “This is not to be considered a fail-safe file recovery solution – it is a continuation of best efforts we are making to protect your files from accidental loss.”

No configuration changes are required for enablement of this change–it will automatically deploy in your Office 365 tenant. Rollout of the mass delete notification feature has already begun for Targeted Release customers; standard release customers will start receiving the feature in late September. Government Community Cloud (GCC) Office 365 subscribers will not receive the feature.

 

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s