Author: Sarah Haase

Corporate collaboration evangelist & librarian | Microsoft MVP | Office 365/SharePoint Enthusiast

Packing light: Copilot to the rescue!

This Summer my family and I visited Scotland for the first time. We booked an 11-day trip with stops in Glasgow, the Scottish Highlands, and Edinburgh.

We’re minimalists when traveling internationally, limiting ourselves to a carry-on suitcase and a small backpack per person. Friends were amazed we’d try such a feat, but traveling with minimal luggage has major benefits.

  • Portability. We can move faster and easier through airports, trains, cars, buses, etc. with fewer bags. Carry-on luggage eliminates baggage claim issues, ensuring our bags go where we go. Traveling light also enables us to live by the motto: You pack it, you carry it.
  • Avoiding tripping hazards. Fitting multiple suitcases (especially large suitcases) in European cars and hotels is a major pain. Having fewer bags means less hotel room gymnastics. Tripping over a suitcase at 3AM on my way to the bathroom and spraining an ankle is NOT on my travel bucket list.
  • Appreciating what you have. Packing less propels you to value the things you have. You get to spend more time reading the paperback you brought. And when you’re done reading it, you can pay it forward by leaving it in the hotel lobby for someone else to enjoy.
  • Investing in experiences, not things. Having less space necessitates thinking carefully about what you buy while on vacation. For me, this means valuing experiences over “dustable” items that come home and sit on my dresser. I’ve also found novel uses for postcards. I buy postcards in gift shops of places we’ve been and then bring them home to use for various craft projects. I love the usefulness of the items, and it enables me to relive trip memories whenever I look at the postcards!

The varying weather and duration of this trip to Scotland was daunting. An 11-day trip pushed the far reaches of what I’ve done with carry-on luggage before, and I was stressing about editing my clothes down to a carry-on sized suitcase.

Copilot to the rescue!

I visited a coffee shop the week before we left so I could dedicate some time to trip preparations and research. I started looking at weather forecasts for the cities we were visiting and examining travel blogs for packing tips. Then I started piling all the information I had into Copilot to get a detailed packing list. I started with a basic prompt to build a Scotland packing list:

I'm traveling to Scotland on a tour July 18-July 26. Give me a bulleted packing list, categorizing items in groups by type with headings.

I evolved the Copilot prompt to include the cities we’d be visiting (in order to get more detailed packing lists for weather and location):

I'm traveling to Scotland on a tour July 18-July 26. I'll be staying in Glasgow for 2 nights, Fort William for 3 nights, and Edinburgh for 3 nights. Give me a bulleted packing list, categorizing items in groups by type with headings.

Next, I added in the limitation of taking only a carry-on suitcase:

Create a carry-on only packing list.

Copilot prompted me to consider whether we’d be doing laundry during the trip, so I used additional prompts to give me updated packing lists based on whether or not I did laundry along the way:

Update my packing list assuming laundry services won't be available.

I didn’t want to research individual laundry services at each hotel we were staying at, so I gave Copilot my hotel names and asked it to provide hours, locations, and costs for laundry services near or in each hotel:

I am staying at the following hotels. Recommend laundry services that will be available to me. Maldron Glasgow Hotel, 50 Renfrew Street Alexandra Hotel, The Parade, Fort William Mercure Edinburgh Haymarket, 38 Gardners Crescent.

The results

I followed the Copilot-guided packing list, only adding a couple of additional shirts and pairs of socks. (Copilot and I have different ideas on the number of days you can re-wear a pair of socks before you start negatively impacting your travel companions!)

Copilot saved me the time and frustration of endlessly debating the number of items to pack.

Today’s Microsoft MVP thoughts

I’m on my way to Seattle for the 2025 Microsoft MVP Summit. This amazing event brings MVPs from across the world together to learn about and engage with Microsoft product teams. We’ll have the opportunity to network, discuss product vision, and celebrate the MVP community. Everything discussed is under NDA, so no details to provide. But I’m looking forward to a great week!

What does being an MVP mean to me?

The Microsoft MVP program has been central to my professional and personal growth. It has enabled me to network, learn from, and mentor technologists from around the globe. Fellow MVPs have fostered my development as a technology leader, supported me in organizing Community Days events, and encouraged me as I built expertise in new M365 technology areas like Microsoft Copilot and Microsoft Purview.

Beyond professional growth, the MVP program has helped me build lasting relationships with a supportive network that has stood by me through the most challenging times in my personal life. I am deeply grateful to be part of this community.

How do I give back?

Investing in the Microsoft community is core to our role as MVPs. My community efforts in the past year have focused on organizing M365 Twin Cities Community Day events, co-hosting the M365 Voice podcast, speaking at user groups and conferences, and mentoring other Women in Technology.

This year has been tumultuous. We need more focus on accessibility, leadership, and diversity in our communities and organizations. So I’m returning to one of my passion areas in the coming year with a focus on delivering accessibility workshops and sessions at user groups and conferences. My goal is to raise awareness of Microsoft Accessibility features for organizations and individuals, because accessibility is for everyone.

Self-service purchasing in Microsoft 365

In this “ripped from the Message Center” podcast episode, Mike Maadarani, Antonio Maio, and I dive into the recent announcement that Microsoft 365 Copilot will be available for self-subscription purchase.

Self-service purchasing enables employees with Microsoft tenant access to purchase licenses without admin approval. While this may seem like an efficient and agile approach to enabling business innovation, using personal credit cards to purchase licenses for work use presents legal and accounting difficulties. What happens if the employee doesn’t submit ongoing expense reports for the licenses they’re using? What if the employee doesn’t realize what they’ve purchased and has ongoing credit card expenses? What happens to the self-service licenses when the employee leaves the organization?

Episode highlights:

  • History of self-service purchasing capabilities
  • How self-service purchasing works and why it presents difficulties for so many organizations
  • Demo of how to disable self-service purchasing for each Microsoft product

How to engage with the Microsoft community

How to engage with the Microsoft community (M365 Voice version)

Everything has changed in the last two years. Social platforms we used as a mainstay only a couple of years ago are now obsolete. Episode 127 of the M365 Voice podcast explores how Mike, Antonio, and I connect with the Microsoft community, share podcast updates, and engage with others.

  • Reimagining the way we write blog posts, moving from 1-5 page blog posts to microblogging
  • Shifting away from using X (the app formerly known as Twitter)
  • Using LinkedIn as a primary messaging platform

Great discussion, Mike and Antonio!

Wonder Women in Tech

I’m fortunate to know and work with AMAZING women technology leaders. I had a mentoring call this afternoon that literally blew my mind (in a good way!). We reviewed a leadership journey line, ideated on how to have a relentless growth mindset, and shared ideas on how to lead through authentic dialogue. (Note: This is even harder to do when the person you need to “lead” is your manager or senior leader.

We’ll be recording a M365 Voice podcast episode with this amazing technology leader in April 2025. I can’t wait to share it with you!

SharePoint Agents podcast promo image

SharePoint Agents with M365 Voice & Vlad Catrinescu

Delighted to have Vlad Catrinescu join us on Episode 126 of the M365 Voice podcast! Listen in as we take a deep dive into SharePoint Agents:

  • Create a Microsoft Copilot AI agent focused on a specific SharePoint site, document library, or document
  • Give the agent instructions (e.g., hardcode instructions on what role the agent should play, what languages it should reply in, how it should format responses, etc.)
  • Create multiple agents per SharePoint site
  • Understand who can create and publish SharePoint agents on sites

Great discussion, Mike, Antonio, and Vlad!

A new podcast series on Microsoft Copilot

Mike Maadarani, Antonio Maio, and I have launched a new M365 Voice podcast series on Microsoft Copilot! The series includes tips on ethical use, governance, and adoption of Copilot, as well as product overviews and key features. We’re also bringing an array of Microsoft and MVP community guests to share their knowledge and tips on how they use Copilot every day. To date we’ve launched four episodes in the series:

Microsoft 365 PnP Weekly podcast

I was thrilled to join Microsoft 365 PnP Weekly hosts Vesa Juvonen (Microsoft) and Waldek Mastykarz (Microsoft) on episode 221 of their podcast! I’ve watched their show for years and been featured in their article highlights before, but this is my first time joining the podcast as a guest. Quite the fan girl moment for me!

During the episode we covered a wide range of topics, including:

  • The eternal debate: folders versus metadata
  • The importance of data classification to support findability
  • How organizational culture influences collaboration and adoption of Microsoft 365
  • Using Innovation Games to gather insights on your users
  • Using Viva Engage as a vehicle to drive traffic to organizational content
  • The difference between compliance and adoption
  • Driving adoption of Microsoft 365 at scale in large organizations
  • What’s coming soon: M365 Twin Cities on Nov 11, 2023

I hope you enjoy the episode!

M365 Twin Cities returns on November 11

M365 Twin Cities is back again! We’ll be hosting our next in-person event on Nov. 11, 2023 at Hennepin Technical College in Brooklyn Park, Minnesota. This event officially places us back in the rhythm of hosting 2 events per year – a big milestone for our planning team.

Follow the links below to register, review the schedule, sponsor the event, etc. Can’t wait to see you there on November 11th!

Check out these pictures from our last event. We can’t wait to make new memories with you this November!

Celebrating 100 episodes of M365 Voice!

We are SO excited to share Episode 100 of the M365 Voice! It’s been an amazing journey creating 100 episodes. Mike Maadarani and Antonio Maio are amazingly talented and knowledgeable – I’m honored to join them on the podcast and call them friends.

To celebrate 100 episodes, we asked a few friends to join us for a special remembrance episode. Welcome back to the M365 Voice, Karuana Gatimu, Mark Kashman, and Heidi Jordan! We had a great chat during this episode, discussing recent Microsoft announcements (including Microsoft Copilot!) and sharing our favorite podcast memories.

We’ll be coming back with more episodes of M365 Voice very soon. In the meantime, check out these fun facts about how #M365 Voice has grown up!

  • Mike Maadarani & Antonio Maio started the podcast in late 2019. Their first guest was Karuana Gatimu
  • Sarah Haase joined the podcast on episode 11 (Spring 2020)
  • Our most popular episode of all time was Sarah’s first episode – Are metadata, content types, and taxonomy still relevant in SharePoint Online?
  • Our second most popular episode is Talking about Viva Connections
  • We enjoy a healthy debate on the podcast. Almost every episode includes a diverging set of thoughts & opinions, but there’s nothing we disagree on more than email management!
  • We’ve had the good fortune to welcome a wide range of guests on the podcast, including Laurie Pottmeyer, Sebastian Levert, Karuana Gatimu, Mark Kashman, Joanne Klein, Heidi Jordan, Bill Baer, DC Padur, Heather Cook, Thomas Daly, Chris McNulty, Matt Soseman, Mike Fitzmaurice, David Drever, Daniel Glenn, Pete Simpkins, Drew Madelung, Stephen Rose, and Edith Young.

Thank you to everyone that has listened in and made these first 100 episodes so memorable!